For multi-store chains and multi-brand retail

A hundred stores, a thousand vendors, one automated read

Calitem captures invoices for goods, utilities, and services, allocates each to the right location, and proposes the entry.

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The problem today

Multi-store with a single back office

Invoices land at HQ but the cost belongs to one specific store. Allocating it correctly depends on reading every document, identifying the location, and keying it. With a hundred stores, allocation becomes guesswork.

Vendor returns and credit notes that drift apart

The invoice arrives, the partial credit follows, then the credit note. Matching them by hand so VAT reconciles becomes a month-end project.

Recurring vendors with different terms per account

The same vendor with different discounts per store, volume rebates, vendor-specific withholdings. Keeping the logic in one person's head is fragile.

How Calitem solves it

Automatic store allocation

Each invoice is assigned to the right point of sale from document data. Per-store cost reports without parallel spreadsheets or monthly worksheets.

Invoice-credit-note matching

Calitem identifies credit notes against their source invoice and proposes the net entry. Month-end VAT reconciles without rework.

Expense accounts by category

Goods, utilities, rent, maintenance, local marketing: each cost to its correct account. The accountant receives clean entries.

Vendor rules that learn with use

Calitem learns the quirks of your recurring vendors: discounts, withholdings, delivery-note format. Every invoice from month two onward is processed with its context.

E-invoicing compliance built in

Full traceability of every decision, compliant with local e-invoicing mandates, and automated reporting for groups subject to it.